Finance & Accounting
Know the number. Know what created it.
Invoices, receipts, stock movements and payroll create accounting entries when they are recorded. Ledgers are compared with the accounts, and reported figures trace back to the records behind them.
How activity reaches the accounts
Some records create entries. Others do not.
Business events that change what is owed, held or earned create their entry when recorded. Orders, approvals and plans are kept but post nothing, and period-end work stays with the finance team.
Creates an accounting entry
- Customer invoices and credit notes
- Supplier invoices and receipts of goods
- Customer receipts and supplier payments once recorded
- Stock issues, dispatches and write-offs
- Approved payroll when it is posted
- Manual journals and period-end adjustments
Recorded, but no entry
- Quotes, sales orders and purchase orders
- Approvals and review decisions
- Stock reservations and commitments
- Budgets, forecasts and scenarios
Still done by the finance team
- Accruals, prepayments and other adjustments
- Reviewing reconciliations and explaining differences
- Closing the period
Worked example: follow a figure to its accounting entries
Worked example
From recorded activity to reported figure, and back to its entries.
See how April revenue is built from fictional activity, then follow the supported routes from a statement line to its entries and from a general-ledger account to its journals.
Harbour Lane Supplies Ltd (fictional), one UK company · April 2027 · GBP · Fictional assumption: UK VAT at 20%; revenue shown excluding VAT
| Source transaction | Revenue | VAT owed |
|---|---|---|
| INV-2041Customer invoice | £12,000 | £2,400 |
| INV-2042Customer invoice | £8,500 | £1,700 |
| INV-2043Customer invoice | £4,000 | £800 |
| CRN-0107Credit note against INV-2042 | −£1,500 | −£300 |
| JNL-0412Manual adjustment: work delivered, not yet invoiced | £2,000 | £0 |
| Reported April revenue | £25,000 | £4,600 |
1Report
Revenue for April on the income statement: £25,000.
2Statement entries
The statement line opens to the accounting entries that make up the figure.
3General-ledger journals
A general-ledger account opens to each journal, including its date, lines, source type and reference.
4Illustrative history
The table above explains the fictional invoices, credit note and manual journal. It is not a clickable transaction history.
Verified navigation reaches the entries behind a statement line and the journals behind a general-ledger account. Opening the original source document from those routes has not been demonstrated. This whole panel is an illustration, not a working screen.
Reconciliation and period close
Compare the detail with the accounts.
Checks that are available at period end. Differences can arise; when they do they are shown as amounts to investigate.
| Check | What is compared | Differences | What you can open |
|---|---|---|---|
| Customer balances | The total of open customer items against the receivables balance in the accounts. | Any difference is shown as an amount, not hidden. | Customer ledger, open items and their entries. |
| Supplier balances | The total of open supplier items against the payables balance in the accounts. | Any difference is shown as an amount, not hidden. | Supplier ledger, purchase journal and open items. |
| Bank | Recorded bank statement lines against the bank account in the ledger. | Unmatched lines and timing items are listed separately. | Statement lines, matches and the entries behind them. |
Posted entries are not edited
A mistake is corrected by reversing the entry and posting the right one, so both stay on record.
Closed periods stay closed
A closed period is not reopened. A correction is posted as a dated adjustment in an open period.
Adjustments are journals
Accruals, prepayments and other period-end adjustments are posted as manual journals with a reason.
Payroll payment settlement and reconciliation are not yet complete.
Management Accounting
Reporting, planning and analysis in SynqLedger Core.
Management Accounting uses the accounts and operational records for reporting, planning, comparisons and analysis without changing the underlying entries.
Management reporting and board packs
An executive dashboard and versioned management and board packs for reviewing results and comparisons.
Uses: Posted results and the analysis below.
Planning and budgeting
Annual and departmental budgets, forecasts, rolling forecasts and saved scenarios, with approval and comparison against actual results.
Uses: Named planning assumptions, compared with posted actuals and commitments.
Margin, cost and profitability
Margin waterfalls, break-even analysis and profitability by supported business dimension, with any unattributed cost shown separately.
Uses: Posted sales, recorded cost and allocation results, which never change the source cost.
Revenue, cash flow and performance measures
Revenue bridges, cash-flow analysis, ratios, KPI comparisons and return measures.
Uses: Posted sales, ledger and treasury records, and one set of defined measures.
- Posted actuals
- What the accounts record.
- Budgets and forecasts
- Plans built on named assumptions.
- Scenarios
- Saved alternatives, kept apart from the approved plan.
- Allocation results
- Cost redistributed for analysis; the source cost is unchanged.
When actual results are missing for a measure, it is shown as unavailable rather than filled with an estimate. These views create no entries or payments.
Reporting
Statements, comparisons and management views.
Reports read the posted entries. Recorded figures are clearly separated from bank balances and forecasts.
Financial statements
Income statement, statement of financial position and cash flow, with comparative periods.
Trial balance and general ledger
Opening balance, posted activity and running balance by account.
Customer and supplier ledgers
Open items and their history, read from the same entries.
VAT position
VAT owed and recoverable for each return period.
- Ledger cash
- The bank account balance in the accounts.
- Recorded statement balance
- The balance on the last bank statement recorded, as at its date.
- Reconciled balance
- Ledger cash after statement lines are matched and timing items explained.
- Forecast
- A projection from plans and expected items; not a balance.
SynqLedger Intelligence
Can answer questions about the financial statements, the VAT position and budget against actual for the selected company, from records the user is allowed to see. It explains and suggests; it cannot post journals, approve actions, move money or change records.
About IntelligenceCash & Treasury and Payments
Cash is read from recorded statements.
Cash & Treasury works from recorded bank statements and payment records. Payments are prepared, approved, executed and then reconciled as separate steps; approving or recording a payment is not proof that the bank has settled it. Payment Orchestration is Available in Sandbox. Live money movement is not enabled.
Benefits
What finance teams get.
Figures you can trace
Reported figures open to the entries and records behind them.
Differences shown, not hidden
Ledgers and bank are compared with the accounts, and any difference is shown as an amount.
History kept intact
Corrections are reversals or dated adjustments, so the original stays on record.
Analysis beside the accounts
Management reporting and planning read the same records without changing them.
Connected across the platform
Related areas.
- Customers & RevenueInvoices, credit notes and receipts create customer entries.
- Procurement & SpendSupplier invoices and receipts of goods create supplier entries.
- Inventory & OperationsStock movements post to the same general ledger.
- ManufacturingProduction costs post as they are recorded.
- People & PayrollApproved payroll is posted. Payroll payment settlement and reconciliation are not yet complete.
- Cash & TreasuryBank accounts, recorded statements, reconciliation and cash position.
- Working CapitalReceivables, payables and stock read together.
- Group & Multi-entityGroup reporting reads company results; company ledgers stay unchanged.
- Payment OrchestrationAvailable in Sandbox. Live money movement is not enabled.
- IntelligenceAvailable preview for statement, VAT and budget questions.
See finance and management accounting in action.
A guided walkthrough of accounting entries, reconciliation, reporting and management analysis in a sandbox company.