People & Payroll
Connect people, payroll and workforce cost.
Employee records feed payroll calculated under UK payroll rules. Approved runs are posted to the accounts with each liability kept separate, and workforce cost reads from the same records.
Payroll journey
Payroll journey
Follow payroll from inputs to payment.
The payroll shown here is calculated in SynqLedger from the company's own rules, not recorded from another payroll system. Only posting creates accounting entries.
1Workforce information and inputs
Employees, contracts, grades and steps, allowances and changes such as promotions are recorded with effective dates.
Records informationChanges to pay packages are approved before they take effect.
2Payroll calculation
Gross pay, deductions, employer costs and net pay are calculated from the company's payroll rules for the period.
Records informationResults and exceptions are produced for review. Nothing is posted.
3Review and approval
Exceptions are reviewed and the run is approved. Payslips are issued from approved results.
Approval, no entryApproval finalises the results; it does not create an entry.
4Accounting and liabilities
The approved run is posted: payroll expense and employer costs, with net pay owed, tax and pension recorded as separate liabilities.
Accounting entryCorrections are made by reversal, not by editing a posted run.
5Payment handling (Sandbox demonstration)
In Sandbox, a payment batch for net pay can be prepared and a second person can hand it to Cash & Treasury.
Sandbox only, no entryAvailable in Sandbox. Live money movement is not enabled. Payroll payment settlement and reconciliation are not yet complete.
Payroll expense, net pay owed to employees, employee deductions and employer liabilities are kept as separate amounts. A posted payroll records what is owed; it is not evidence that money has moved. Payroll payment settlement and reconciliation are not yet complete.
Workforce cost
See what the workforce costs, category by category.
Workforce cost is the standing cost of the people on the books, from approved pay packages, readable by company and department. It is a different measure from what a payroll run pays out.
Northgate Components Ltd, one UK company, all departments · year to 31 March 2027 · GBP
| Category | Amount |
|---|---|
| Base payContractual salaries and wages | £2,914,200 |
| Employer costEmployer National Insurance and employer pension contributions only | £621,480 |
| BenefitsNon-pension benefits | £348,900 |
| Variable compensationBonus, commission and overtime | £298,020 |
| Total workforce cost | £4,182,600 |
Payments
Payment handling is a Sandbox demonstration.
As a Sandbox demonstration, approved net pay can be prepared as a payment batch and handed to Cash & Treasury by a second person. Available in Sandbox. Live money movement is not enabled. Payroll payment settlement and reconciliation are not yet complete.
Access
Access follows company assignment and explicit permission.
Seniority alone does not open personal or pay information. Each area is granted separately.
| Area | How access is granted |
|---|---|
| Company assignment | Access is granted company by company. People without an assignment to a company see none of its records. |
| Employee records | Viewing employees needs a people permission. Personal details need a separate personal-data permission. |
| Salary and bank details | Each needs its own permission. Changes to bank details are approved by a second person. |
| Payroll runs | Reading payroll and operating runs are separate permissions. The person who prepares a payment batch cannot hand it over for payment. |
SynqLedger Intelligence
Can answer aggregate questions for the selected company: workforce cost for a period and how it changed, the position of payroll runs, and compares payroll with its ledger accounts and payment records. It never reads individual pay. It explains and suggests; it cannot post journals, approve actions, move money or change records.
Connected across the platform
Related areas.
- FinancePosted payroll lands in the same general ledger as every other entry.
- Management AccountingCost reports read payroll and workforce records; they do not change them.
- Cash & TreasuryIn Sandbox, payroll payment batches can be handed to Treasury.
- Working CapitalPayroll liabilities read alongside other amounts owed.
- Group & Multi-entityEach company runs its own payroll; group reporting reads company results.
- ManufacturingProduction hours are costed at configured rates, separately from payroll.
- PaymentsAvailable in Sandbox. Live money movement is not enabled.
- IntelligenceAvailable preview for aggregate workforce and payroll questions.
Benefits
What connected people and payroll gives you.
Workforce cost beside the accounts
Cost by company and department reads from the same records as the rest of the finance picture.
Payroll you can trace
Each run moves from calculation to approval to posting, with corrections made by reversal.
Liabilities kept apart
Net pay owed, tax and pension are recorded separately rather than as one payroll figure.
Access by permission
Personal, salary and bank details each sit behind their own permission, per company.
See people, payroll and workforce cost in action.
A guided walkthrough of employee records, a payroll run from calculation to posting, and workforce cost, in a sandbox company.