Inventory & Operations

Know what you have. Where it is. What it is worth.

See stock quantities by item and warehouse, the movements that changed them, and the value recorded for them, in one connected inventory record.

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Distribution centre loading bays at blue hour

Inventory movements

Follow stock from receipt to use or dispatch.

Each movement shows what changes in the warehouse and whether it creates an accounting entry. Reservations and transfers between your own warehouses do not.

Stock movements · illustrative

Receive
Goods receipt adds quantity at a warehouse
Accounting entry at the time
Stock value recorded at the receipt value
Transfer
Quantity moves between warehouses of the same company, via in transit
No accounting entry
Value travels with the goods at their average cost
Reserve
Quantity is set aside for a customer order or other demand
Changes availability only
Nothing is posted; ownership and value are unchanged

Then one of two routes:

Issue to production
Materials move into work in progress for a work order
Accounting entry at the time
Value moves from stock into work in progress
Dispatch to a customer
Goods leave the warehouse against the order
Accounting entry at the time
Stock reduced and cost of sale recorded at average cost

Not every item takes every step, and entries are made when each movement happens, not at the end. Returns, damage write-offs and stock counts are recorded as further movements.

Inventory position

Quantity and value on the same record.

Available stock is calculated, not typed in: usable stock on hand, less anything quarantined, damaged or in transit, less what is already reserved or allocated.

Work in progress is tracked as its own stock state, not as on-hand stock
Expected supplier receipts are shown separately from stock already held
Recorded value comes from the same movements as the quantity

Inventory position · illustrative

One company · 4 warehouses · one item family counted in units · at 31 March · GBP, weighted average cost

On hand: 18,420
−Quarantined or damaged: 240
−Reserved: 2,400
−Allocated: 750
=Available: 15,030
Recorded stock value (on hand): £1,842,600

Illustrative figures, not customer data. Work in progress and expected supplier receipts are shown separately and are not part of these quantities or this value. Reserved and allocated together total 3,150.

Warehouses

Every warehouse, within one company.

The inventory screen lists positions by item and warehouse, and the movements screen shows each transfer between them. A transfer within a company keeps its value and creates no accounting entry.

Stock by warehouse · illustrative

The same company and date as the position above, in units and GBP

Warehouse	On hand	Restricted	Reserved	Allocated	Available	Value
Main distribution centre	9,240	120	1,360	420	7,340	£918,400
Northern warehouse	4,610	60	560	180	3,810	£462,100
Southern warehouse	3,120	40	400	130	2,550	£318,700
Production store	1,450	20	80	20	1,330	£143,400
Company total	18,420	240	2,400	750	15,030	£1,842,600

Main distribution centre
On hand
9,240
Restricted
120
Reserved
1,360
Allocated
420
Available
7,340
Value
£918,400
Northern warehouse
On hand
4,610
Restricted
60
Reserved
560
Allocated
180
Available
3,810
Value
£462,100
Southern warehouse
On hand
3,120
Restricted
40
Reserved
400
Allocated
130
Available
2,550
Value
£318,700
Production store
On hand
1,450
Restricted
20
Reserved
80
Allocated
20
Available
1,330
Value
£143,400
Company total
On hand
18,420
Restricted
240
Reserved
2,400
Allocated
750
Available
15,030
Value
£1,842,600

Illustrative figures, not customer data. Available = on hand − restricted − reserved − allocated.

Cost and value

Stock is valued at weighted average cost.

Each receipt updates the item's average cost. Issues, dispatches, transfers and write-offs use that average, and production output carries the cost of the materials, labour and overhead recorded against its work order. Receipts, issues to production, dispatches, returns and adjustments post entries when they happen; the stock ledger is reconciled to the ledger control accounts. Recorded value is a cost measure, not a sale value or a cash balance.

Manufacturing

Production floor with materials staged for the next run

Availability & fulfilment

What you hold, what is spoken for, and what is on its way.

Availability shows the current position. Expected receipts are listed with their next expected date, but are not added to what can be reserved today.

What is on hand?: Quantity and recorded value by item and warehouse.
What is reserved?: Quantity set aside or allocated against demand.
What is available?: Usable stock less reservations. A reservation that would exceed it is refused.
Where is it held?: Each warehouse, plus stock in transit between them.
What is expected?: Open supplier order quantities and the next expected date, shown separately from stock held.
What is restricted or short?: Quarantined and damaged stock, and items below their reorder point.

Business outcomes

What changes for the business.

Stock visibility

Quantity and value by item and warehouse, including stock in transit and restricted stock.

Reservations

Stock set aside for demand is held against what is usable, and over-reservation is refused.

Movement history

Every receipt, transfer, issue, return and adjustment kept in order, with a link to any entry it made.

Recorded value

Stock valued at weighted average cost and reconciled to the ledger control accounts.

Connected across the platform

Related areas.

See inventory and operations in action.

A guided walkthrough of receipts, reservations, transfers, dispatch and the recorded stock value.

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